Editing availability from the schedule

Most availability is set as a recurring weekly schedule. But right from the calendar you can also adjust a single date — either to add extra bookable hours, or to change that day's hours. Both start the same way: click an empty spot on the grid.

The grid-click menu

Click an empty time on the schedule (outside the person's working hours). A small menu asks you to Choose an action:

1. Add availability — open extra bookable time for this date, on top of the weekly schedule (additive). See below.
2. Edit availability for this day — change this day's hours: replace just this date, or push the change into the weekly schedule. See below.
3. Add booking or blocked time — create a manual booking or block this time instead (covered in Create a booking and Blocked time).

Add extra availability

Choose Add availability to open a one-off (or recurring) slot outside the regular hours — handy for an occasional evening or a guest day. It's additive: it opens extra time without touching the weekly schedule.

Fill in the slot. The numbers match the screenshot:

1. Therapist — whose availability this is (shown only when you manage more than one team member).
2. Date — the day to open up.
3. Start time and End time — the slot's range.
4. Location — where you'll be available.
5. Repeat — keep it a single day (No repeat) or repeat it Daily, Weekly, Monthly, or Custom. The repeat options let you set how many times, or an Until date for custom intervals.
6. Save — create the slot (or all the recurring slots).

Edit a single day's hours

Choose Edit availability for this day when you want to change a day's hours rather than add to them. The dialog opens pre-filled with all of that day's time slots, so a lunch break or a two-location day is shown in full — nothing is lost.

1. Hours — the day's time slots. Each row has a start time, an end time, and (with more than one location) a location. Use Add time slot to split the day; the trash icon removes a slot.
2. Apply this change to — the important choice:

View, edit, or delete a slot

Availability you've added or replaced shows on the grid with a small pencil button. Click it to open the slot's detail dialog.

1. Details — the slot's date, time, and location (and therapist when you manage several). A Recurring note appears for a repeating series, and a Replaces your schedule note for a day you replaced.
2. Edit — switch the dialog into edit mode (below).
3. Delete — remove the slot. For a recurring series you're asked whether to delete just this one or this and all future entries.

Click Edit to change the slot inline — its date, start/end time, and location — then Save. For a recurring slot you're asked whether to save just this one or this and all future entries.

What's next

• Setting working hours — the recurring weekly schedule and schedule versions.
• The schedule — how the calendar grid works.
• Create a booking — book a client into a slot.